Email Archiving and Management
ArchiveOne provides Exchange Administrators with the tools they need to maximize efficiency and reduce the costs of growing Microsoft Exchange environments while complying with internal or government policies.
Built on a simple and flexible design, its extended management capabilities allow businesses to govern their data. It is designed for the “real world” where email data resides not just in Exchange or Office 365, but also on network file servers and end user systems – in the form of PST files – where it is not feasible to archive all email data before enforcing retention or searching messages. The “real world” approach of ArchiveOne separates it from the competition because it aligns with the needs of the business today and tomorrow.
ArchiveOne seamlessly integrates with Outlook and Outlook Web Access (OWA) and the majority of customers are installed, configured and ready to archive in one day, in fact many refer to it as a “set and forget” solution. End users can access archived data from their Outlook or OWA folders, even when offline, and in the event that an archived message is deleted, they can search the archive from an integrated web-based search portal.
With end users also able to access archived message from mobile devices, ArchiveOne really does provide a transparent end user experience.
Benefits at a glance
- Integrated platform for archiving, compliance and search
- Scales to tens of thousands of mailboxes, across multiple Exchange servers
- Flexible deployment with on- premise and hybrid cloud options
- Admin console provides a familiar UI for Exchange Administrators
- Seamless, unobtrusive end user experience and mobile support
- Compatible with all recent versions of Microsoft Exchange and Outlook
ArchiveOne simplifies archiving and management activities
All email data – live, archived and in PST files – can be managed together and in-place within a single solution. This eliminates the need to archive everything first, saving time and resources.
ArchiveOne provide a seamless user experience.
End users no longer have to manage storage for their email and work around mailbox quotas, and the close integration with Outlook and Outlook Web Access (OWA) is unobtrusive and does not impact day-to-day email interactions.
Live and archived email can all be searched from Outlook, Outlook Web Access or the ArchiveOne web portal – making email data accessible from any device, including smartphones and tablets.
Key Features of ArchiveOne
Archive via policy for granular control over data
|Implement detailed policies to archive, preserve, collect or expire live, PST file and archived data for defensible information management.|
Archive via Journal for secure capture of email communication
|Securely capture and store email communications for some or all members of your business to enforce compliance with government regulations.|
Hold and preserve data
|Enforce legal hold on messages, whether in mailboxes, PST files or archive, to meet the demands of eDiscovery|
Manage PST data and eliminate PST files
|Discovery, centralize, migrate and eliminate PST data and control all corporate email centrally|
Search live, personally stored PST) & archive data
|Find email data and fulfill eDiscovery requests without archiving – only archive data that needs to be retained|
Enforce retention & deletion policies
|Automatically maintain compliance and manage the cost of data retention and archiving|
Sample live and archive data
|Proactively monitor business for adherence to corporate policies|
How does ArchiveOne work?
ArchiveOne provides file and email archiving, backed by a powerful policy engine that delivers granular control over the data.
Administrators can define policies to meet their business requirements, systematically moving data from the primary storage device to designated archive storage, and automatically enforcing retention. They can archive files found on network file servers and email data, including attachments and calendar items, found in Exchange mailboxes, public folders and PST files. Archive policies can be set by age, metadata, content, and many other options, and criteria can be applied to messages and/or attachments.
Alternately, administrators can archive via the Exchange Journal. This is necessary in cases where all email data must be captured to meet regulatory demands.
With ArchiveOne, IT administrators can archive and manage data in place
They can apply policies, enforce legal hold and even dispose, without first archiving the data. This is highly efficient because it leverages the resources already in place, effectively facilitates the management of rapid data growth and secures relevant data for future access and use. Administrators can easily identify, preserve and collect relevant data in anticipation of or in response to internal investigations, information requests or litigations.
Whatever the scenario, ArchiveOne provides capabilities to sample, search and tag data, across live, personally stored (PST) and archived data, and generate reports. The output gives businesses broad insight to their data that they can use to further drive effective management of their data, or even foresee potential problems. Additionally, administrators can preserve data with legal hold, copy and move actions to mitigate risks associated with their data.
ArchiveOne boasts advanced PST management technology that allows IT to manage PST files and the data within.
Administrators can systematically discover PST files throughout their organization and automatically determine and assign the PST file owner. They can delete PST data by age, in place, migrate PST data between two dates or by folders, to Exchange, Office 365 or ArchiveOne, or centralize PST files by copying or moving them to a network storage device. Finally, administrators can automatically disconnect and/or delete PST files.
|ArchiveOne has five installable components:|
|This central component coordinates all email archive, search and retrieval operations, as well as driving the web interface and maintaining a SQL database.|
ArchiveOne Admin Console
|This is the IT administration interface for the entire product. It provides a complete overview of operations and is used by IT administrators to manage all processing and resolve error situations.|
ArchiveOne Quick Link Client
|An optional component which can be deployed to end user systems and enhances the integration of archive retrieval into Outlook.|
ArchiveOne Laptop Client
|An optional component which can be deployed to end user systems to allow them to keep and view their archived messages locally when they are disconnected from the network.|
ArchiveOne PST Processor
|This application discovers and processes PST files, and can be run either from each computer with an active Outlook session, or from a centrally located server.|
|ArchiveOne provides one web interface:|
ArchiveOne Search and Retrieval Website
|Enables end users to search email archived from their own mailboxes, or from mailboxes they have been granted access to, and to retrieve archived mail.|
Microsoft Windows Server 2003
ArchiveOne Outlook Client
Microsoft Windows XP
ArchiveOne has five configuration options. These can be deployed individually or as a unified application:
ArchiveOne Mailbox Management
Mailbox Management enables IT Administrators to effectively execute email archiving and management policies against data, in place, to reduce storage capacity, improve server performance, enforce regulatory compliance, enable eDiscovery, and more. The ability to manage data where it resides separates ArchiveOne Mailbox Management from the competition because it aligns with existing IT processes and infrastructure, rather than changes them.
ArchiveOne Journal Archiving
Journal Archiving captures email directly from the Microsoft Exchange Journal, and maintains a complete and secure archive of all email activity.
The biggest challenge with managing compliance is ensuring all email communication for every individual to whom various regulations apply, is captured and secured without alteration.
With Journal Archiving, emails are systematically captured at the point they are sent or received. There is no possibility of user intervention, alteration, or deletion, either inadvertent or intentional.
ArchiveOne Advanced Discovery
Advanced Discovery simplifies the identification and collection of email data. It enables organizations to perform Early Case Assessment (ECA) for regulatory and legal challenges, as well as respond to eDiscovery and Freedom of Information (FOIA) requests.
Using familiar workflow and terminology, and accessed via a web-based console, legal or business users are able to perform queries and collections, and to manage compliance capture, all without the direct involvement of IT staff.
ArchiveOne PST Management
PST Management extends the functionality of ArchiveOne to include PST files stored on end-user machines and file servers across the organization.
PST files pose a unique problem to businesses for many reasons, and these problems are compounded because the scale of the problem is not easily quantified. PST files are usually widely scattered across the organization, and their owners and content are often unknown, so the process to manage them is difficult.
The PST Management option provides highly configurable PST capabilities that address the many challenges of managing PST files and the data within them systematically and effectively.
ArchiveOne Files delivers reliable file archiving and management capabilities. It solves problems associated with data accumulation and provides an immediate reduction in storage and improvement in performance.
Once installed on your server, the software provides a seamless and completely transparent end-user experience requiring no desktop software to be installed on client systems.
The system allows an administrator to define policies with a high degree of granularity to determine exactly how you want to manage your files. ArchiveOne Files is configured and controlled via a simple and intuitive management console.
Learn how C2C can help you optimize your messaging environment with a personalized product demonstration that will show you how we can help with your specific information management challenges.
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