Reduce Exposure to Legal Risks with Archive One Policy

March 10th 2004

Whether a company needs to archive all or selected emails, indefinitely or for a limited period of time, a new product from C2C Systems ensures that internal rules are followed. Archive One Policy helps organizations enforce long-term email retention and retrieval policies.

With Archive One Policy's detailed rule-set, companies can tailor their email archiving standards to match their records management policy. For example, the human resources department can have Archive One Policy set to automatically archive all emails over 30 days old, or the sales department can save all 90-day-old emails with "quote" in the title, to a searchable, indexed archive.

A corporate-wide archiving policy isn't complete unless emails hidden away on local drives can be retrieved and archived as well. Archive One Policy includes a personal storage file (PST) option to discover, index and archive all PST files just like any other email message. This is particularly important, as many PST files can be hidden by users and may corrupt at critical levels.

"PSTs created with Outlook 2002 and lower versions have a limitation of 2GB. If you do reach 2GB, it renders the PST useless and you have to do some tricky stuff to just be able to look at it," says Dan Gamez, LAN Administrator at Gerald Metals, Inc. in Stamford, CT. "It's important to discover and archive PSTs before they are irretrievable."

Archive One Policy features include:

• Discover and archive PSTs to reduce risk.
• Multi-criteria rule-set for tailored archiving processes.
• Fast indexing for search and retrieval, secure audit trails.
• Integration with leading storage management software and hardware.
• User level search and retrieval from email archive.
• Improved performance of Exchange system.

"Email Archiving requirements aren't as uniform as some vendors would have you believe. Outside of regulation, organizations tend to have slightly different needs for archiving even down to an individual or department," says Dave Hunt, CEO of C2C. "Archive One Policy's rule-set focuses on tailoring email retention to mid-sized organizations, not the other way round."

Archive One Policy is available now. It is part of the Archive One family for Microsoft Exchange, which also includes Archive One Capacity, a single technology capacity management solution to improve Exchange performance, and Archive One Compliance, an archiving application to help organizations meet regulations.

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