Finance Customer Archives E-mail for SEC Compliance

22nd November 2004

LANsultants, Inc., a Philadelphia-based computer service provider, uses C2C Systems’ Archive One Compliance to keep clients compliant with Securities and Exchange Commission (SEC) regulations.

SEC Rule 17a-4 requires that all financial institutions retain electronic documents — including email and instant messaging — for at least six years. By using Archive One Compliance, consultant Ronald Szpindor created a secure, indexed email archive to meet this requirement for a financial institution in Pennsylvania.

“This software was required by the SEC for financial institutions to keep a ‘paper trail’ of communication to/from their clients,” he says. “We are required to save all inbound and outbound messages. When the SEC audits a company, such as this one, they require a print out of all emails regarding certain clients. With Archive One Compliance in place, they have a centralized location to search based upon criteria (client domain name), then they are able to provide a hard copy to auditors.”

With the number of emails reaching about 1,200 per day, Archive One Compliance’s fast, multi-criteria searches are a necessity. “Before the client would have to sift through each users’ mailbox looking for that criteria,” says Szpindor. “A tremendous amount of time has been saved due to the fact we can automate the search in Archive One’s database. And Archive One Compliance fits the strict requirements of the SEC.”

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