Archive One: Compliance Manager

Features

Compliance Manager can be installed and configured in minutes. It utilizes Exchange Server Journaling technology to capture copies of every new internal and external email.  This email data is then extracted and indexed by Compliance Manager to allow fast data search and retrieval.  The data is compressed and archived to the storage medium which best meets the compliance demands of your organization.

Message integrity
Compliance Manager maintains the integrity of archived messages.  On restoration it automatically decompresses, rebinds attachments and restores archived messages to their original format.  Restored messages are presented to the administrator in their original form and also exported for further processing or analysis by auditors or legal departments.

Enhanced compliance security
Senior administrators are able to implement tiered delegation, allowing lower level operators to perform their duties without jeopardizing the security of the whole archive and the compliance information therein.

Multi-criteria search & retrieval
Pre-indexing technology enables rapid search of the archive stores.  Searching and retrieving messages is easy through the administrator driven interface.   Additional features such as proximity searching make it even easier for the administrators to retrieve the information they require exactly.

Extensive Retention period controls
Compliance Manager supports multiple retention periods to allow the organisation to meet differing compliance regulations for different groups or job functions.  Messages are removed automatically once the retention period is passed. Retention periods can be extended or reduced in line with changes in regulations.

Legal Hold
Enables sets of grouped or tagged items to be placed into a ‘hold’ state so that they can’t be deleted, either intentionally or by mistake.  Used while internal or external investigations are on-going. 

Random Samples
Enables administrators to set up a random ‘1 in X’ sample of data for search and retrieval - this is valuable for any email system auditor who needs to be sure that users conform to internal policies and external regulations.

Managed Samples with Scheduled Retrieval and Controlled Handover
Scheduling retrievals enable regular, unsupervised samples to be taken.  This is done by searching the archive and retrieving items a mailbox, public folder or a portable PST.  The handover of these items to subject experts is controlled and their feedback can be logged.  Using the Managed Sampling feature helps organizations to ensure that email system audit processes are in place and helps to check that they are being followed. 

Multiple Investigation Groups
Investigation Groups allow the separation of items for governance, compliance or special projects (e.g. HR search).  This function enables administrators to create multiple, overlapping or independent, groupings of email and other message items (e.g. calendar items, contact details etc). 

Auto Tagging
This allows for tags to be applied automatically to items immediately on archiving from the mail system. Relevant items are chosen for tagging using customizable filters

Fully integrated audit trails
In order to ensure the integrity of the archive all activity both into and out off the archive repositories is monitored continuously.  Compliance Manager automatically maintains audit trails of all critical activities.

Combined Search
When performing a search in a full Archive One the administrator can see full details of when and why items have been archived.  This provides information on how and where items are being used within the message system as well as when they were received or sent

Automatic indexing
Compliance Manager automatically creates an index of the email prior to archiving.  This index is also placed into the archive to enable high speed search & retrieval of email.

Scalable structure
Compliance Manager captures email for tens to thousands of users.  The combination of powerful archiving engine, multi repository based storage architecture and administrative hierarchies make the Compliance Manager architecture fast and reliable for both small and large organizations.

Automatic Failover Architecture
Archive One solutions can be architected to provide automated failover and so maintain full system functionality even if individual archiving components fail.

Archiving repositories
Compliance Manager repositories are individual logical storage databases, specified by the administrator.  The repository architecture provides a highly flexible and portable set of storage containers, easily configured to meet dynamic organizational archiving needs.

Storage compression
To save storage space all information is compressed using standard algorithms as it is placed into archive.

Archiving to any storage media
It is easy to move the archive from one set of storage media to another at any time.  Compliance Manager archives to a variety of storage media, including WORM devices, either directly or through storage management software such as CA BrightStor ARCserve Backup, HP OpenView Storage Data Protector, PowerFile, Atempo, BakBone, PoINT or QStar HSM. Compliance Manager also integrates with EMC Centera.

Wizard implementation
The wizard driven installation process, along with clear MMC based management GUI with intuitive management node groupings, reduce implementation and adoption timescales. 

MMC interface
Compliance Manager is driven via a standard Microsoft MMC interface so that administrators can use Compliance Manager immediately without specialist training.  This reduces configurations times and results to low on-going running costs.

Integration framework
Compliance Manager has a multi-dimensional integration framework which provides smooth connections with third party applications such as application control, file management, records management or messaging systems.

Federated Search Support
Enables Microsoft Search Server 2008 to integrate with archived content within Archive One Policy, allowing users to search archived data from Microsoft Search Server 2008.

IM, SMTP, RSS feeds and Bloomberg messaging
Compliance Manager supports Instant Messages, SMTP mail, RSS web feed web data and Bloomberg messaging system data by storing data within the archiving repository system.