Mailbox Size Management

Emails continue to increase in quantity and size, escalating capacity and performance demands on Exchange. Setting quotas may ensure there is sufficient disk space on the server to hold all the user mailboxes.  But this may lead to users spending more time trying to find emails that can be deleted and risks losing data contrary to e-policy and regulations.

Size restrictions on mailboxes might force users to create a personal archive, known as a .PST files. These .PST files are usually not part of the normal security backup and maintenance processes and cannot be monitored easily for content according to corporate policy, placing the organization's ability to limit risk in jeopardy.

A comprehensive strategy is required to help organizations tackle the increasing number of email messages and also to gain control over the size of individual email messages, so that policy and performance are not compromised. This is known as a Mailbox Size Management Strategy.

Implementing an effective Mailbox Size Management Strategy will help to minimize costs of storage, improve Exchange email performance and reduce disaster recovery windows.

Mailbox Size Management will reduce server loads, shorten restore times, increase ROI on storage expenditures, and slow the consumption of new storage as it is made available.

The solution combines automated email compression (attachment zipping) and email archiving according to centralized rules, creating a unique solution with measurable ROI and benefits.

• Helps the Storage Manager to reduce costs.
• Helps the Exchange Administrator increase email performance via more efficient use of resources on active server and in archives.

C2C recommends:

Archive One Policy Manager, a multi-criteria archiving solution which enforces e-policy by managing and retaining email in chosen storage media for secure access and retrieval. Archive One identifies .PST size and applies archiving and compaction to the file automatically — reducing potential damage, loss of data and disk space usage.

MaX Compression which gives immediate gains in Exchange system performance by automatic compression of email attachments.

Legal & Privacy