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E-mail Life Cycle Management
Compliance & Discovery
Mailbox Size Management
The life cycle of an e-mail spans from the moment it is
first created, to the time when its last instance is permanently deleted
from all electronic systems. This can range from a few seconds, to months
or even years.
Factors that determine the life span of an e-mail include the end-user’s
attitude toward mailbox cleaning and filing, corporate ePolicy rules and
regulatory compliance. During its life cycle, each e-mail will have an
impact on the messaging system infrastructure, as well as be subject to
legal, regulatory or corporate policies.
During the life cycle of an e-mail, the professional messaging system administrator/manager
needs to
- Minimize the impact of each and every e-mail on the messaging system,
to provide optimum system performance for all users.
- Ensure each e-mail can be searched should judicial/corporate requirements
dictate.
- Ensure each e-mail can be stored/recovered for legal/regulatory requirements.
- Monitor system security so e-mail is safe from prying eyes.
- Maintain fast access to all e-mail, for both networked and remote
users.
Two distinct strategies are required to address these needs.
- Mailbox Size Management Strategy (MSMS) - tackles
the problem of individual e-mail item size and mailbox capacity. MSMS
incorporates message size reduction both in transit and storage, capacity
management and load balancing.
- Compliance & Discovery - tackles the issues
associated with reducing the liability of email. Includes content searching
and evidence discovery, monitoring and ensuring compliance with regulations
and ePolicy, archiving for compliance, and mailbox access security.
Download the E-mail Life Cycle
Management Workbook.
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